Privacy Notice for
Privacy Notice regarding the processing of the Personal
Data of potential employees
This notice explains what Personal Data (information)
we will hold about you, how we collect it, and how we will use and may share
Personal Data (as defined below) about you during the application process for
vacancy filling in A.J.K. Wealth Management Limited (hereby referred to as
we). We are required to notify you
of this information, under data protection legislation.
We would like to ensure you that AJK handles your
Personal Data with respect to your personality and your rights and in accordance
with Regulation 2016/679 on the protection of natural persons with regard to the
processing of personal data and on the free movement of such data (the
Regulation). This Notice addresses all natural persons who are
interested in applying for a position at AJK and/or in having any employment
relationship with AJK.
means any information about you, that could identify you directly or indirectly,
such as your
described in paragraph 3.1. below.
means any operation or set of operations performed on Personal Data, by
automated means or otherwise, including collection, recording, organization,
structuring, storage, adaptation or alteration, retrieval, consultation, use,
disclosure by transmission, dissemination or otherwise making available,
alignment or combination, restriction, erasure or destruction.
Please ensure that you read this notice and any other
similar notice we may provide to you from time to time when we collect or
process Personal Data about you.
Who collects and holds your
Personal Data (Controller)?
A.J.K. Wealth Management Limited
Arch. Makariou III, 4th floor, 6017
Who is the Data Protection Officer (DPO)?
Naousis Str., 4th Floor Suite 2
Box 40634, 6018 Larnaca, Cyprus
About the Personal Data we collect and hold:
3.1. What information
We may collect the following Personal Data
during your recruitment process:
Your name, surname, your contact details (i.e. address, fixed and mobile phone
numbers, email address).
Details of your qualifications, experience, (including CV, academic or
Your nationality and date of birth.
Details of your references.
Information about your previous academic and/or employment history, including
Information regarding your academic and professional qualifications.
Your nationality and marital status.
Copy of your ID or passport and/or a copy of your driving license.
3.2. How we collect the
We may collect the Personal Data from you, your
referees (details of whom you will have provided) your education provider or any
relevant professional body.
3.3. Why we collect the information and how we
We will typically collect and use the Personal
Data for the following purposes:
to evaluate the potential employees/candidates in order to determine whether or
not the potential employee/candidate is suited for a position within the
We seek to ensure that our information
collection and processing is always proportionate. We will notify you of any
material changes to information we collect or to the purposes for which we
collect and process it.
3.4. Who we share your data with
We may need to share some of the above
categories of Personal Data with other parties, such as HR consultants and
professional advisers. Usually, information will be anonymised but this may not
always be possible. The recipient of the data will be bound by confidentiality
obligations. We may also be required to share some Personal Data due to an
obligation imposed by law.
We also note that your personal data are
generally not transferred to third countries (countries outside the European
Economic Area) or to international organisations, unless you provide us with
your express consent.
How long we keep your information for
We keep the Personal Data that we obtain about
you during the recruitment process for no longer than necessary for the purposes
for which it is processed. How long we keep your Personal Data for will depend
on whether your application is successful and you are employed by us, the nature
of the Personal Data concerned, the purposes for which it is processed or
according to any relevant Directive of the Commissioner of Personal Data
Protection or other applicable law.
We will keep your Personal Data for no longer
than 6 months (Recruitment
Period), after which it will be destroyed. If there
is a clear business reason for keeping your Personal Data for longer than the
Recruitment Period, we may do so but we will first consider whether the records
can be pseudonymized, and the longer period for which they will be kept.
If your application is successful, we will keep
all your Personal Data that is necessary in relation to your employment.
You have a number of significant rights, under the Regulation. Specifically:
right to access
your Personal Data (Article 15): meaning you might receive information
and/or copy of the personal information we hold free of charge.
right to rectification (Article 16): you might ask us to correct
any mistakes in your information which we hold.
right to erasure (“right to be forgotten”) (Article 17): you might
ask us to erase the personal information concerning you.
However, we reserve the right to deny the erasure, if the processing is
necessary for compliance with a legal obligation, for reasons of public
interests or for the establishment, exercise or defense of legal claims.
right to restriction of processing (Article 18): you might require us to
restrict our processing of your Personal Data if you contest the accuracy of
your Personal Data, the lawfulness of the processing, or you have objected to
processing (according to article 21) and you wait for our reply whether we have
legitimate grounds which override yours.
right to data portability (Article 20): you have the right to
request and receive the personal information concerning you which you have
provided to us, in a structured, commonly used and machine-readable format and
you have the right to transmit those data to a third party under certain
right to withdraw your consent: you reserve the right to withdraw
your consent by email at firstname.lastname@example.org at any time. However, the
withdrawal of the consent does not affect the lawfulness of the processing based
on consent before its withdrawal.
If you wish to exercise any of the above rights or to ask any questions or
clarifications or to complain, please do not hesitate to contact our Data
Officer at email@example.com.
Moreover, you also have the right to file a complaint at the Commissioner of
Personal Data Protection. For more information concerning the process of filing
a complaint, please visit the website
www.dataprotection.gov.cy or via e-mail at
Keeping your Personal Data secure
We have appropriate security measures in place to prevent Personal Data from
being accidentally lost or used or accessed in an unauthorized way. We limit
access to your Personal Data to those who have a genuine business need to have
access to it. Those processing your Personal Data will do so only in an
authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security
breach. We will notify you and any applicable regulator of a suspected data
security breach where we are legally required to do so.
Does automated decision-making take place?
Automated individual decision-making means the process of making decisions
through automated means of processing Personal Data/details, without human
intervention (e.g. automated performance assessment).
It is noted that we do not make automated decisions.
Is your Personal Data used
for automated profiling?
Automated profiling means the automated processing of Personal Data for
evaluating your Personal aspects for profiling.
It is noted that we do not use your Personal Data for automated profiling.
Changes in this Privacy Notice
We may change this privacy notice from time to time and in such case we will
inform you accordingly.
We hope that our HR
Department or our Data Protection Officer can resolve any query or concern you
raise concerning our use of your Personal Data or regarding this notice.
Please contact us, if you have any questions about
this privacy notice or the information we hold about you at firstname.lastname@example.org.